A free, lifetime construction project management system built entirely on Google Sheets™ and Google Drive™
It organizes, links, and synchronizes every project spreadsheet inside a single Drive folder — turning scattered files into a connected, navigable project workspace.
Powered by DataMate, ProjectProdigy goes beyond data entry and forms to deliver true project-level coordination, without subscriptions, contracts, or proprietary platforms.
Built for How Construction Teams Actually Work
Your projects don't live in one file — neither should your system.
Construction projects live across estimates, RFIs, submittals, logs, pay apps, contacts, and field reports. ProjectProdigy brings everything together inside Google Sheets™.
Its purpose is simple:
- Centralize all project files — Estimate, PM, Field, and Admin
- Store estimates and management documents together in a single Google Sheets™ project folder containing multiple datasets
- Automatically link and synchronize spreadsheets
- Eliminate broken links and manual file tracking
- Manage contacts directly in Sheets — no external CRM required
- Import contacts from Gmail™ for instant project setup
Your Project Folder Is the System
With ProjectProdigy, the project folder is the project.
Automatic Organization
The Drive folder name becomes the project name. All project files live inside that folder or its subfolders.
Everything Together
Estimates, contacts, RFIs, submittals, logs, and dashboards stay organized together.
Smart Discovery
ProjectProdigy automatically discovers, organizes, and connects files based on location and naming.
Dynamic Updates
Rename the folder — the project updates everywhere.
A Live Project Dashboard in Your Spreadsheet
A navigation sidebar that mirrors your Drive folder — right inside Google Sheets™.
ProjectProdigy adds a smart navigation sidebar directly inside Google Sheets™:
- Collapsible, hierarchical view of your entire project folder
- Instant access to every dataset and document
- No more hunting through Drive or bookmarks
Pinned project sections include:
- Main Project Files
- Project Contacts
- RFIs
- Submittals
- Purchase Orders
- Change Orders
- Pay Applications
- Superintendent Field Pack
- Daily Reports
- Weekly Time Sheets
- SWPPP Reports
- ESTIMATE (Dashboard + CSI-organized estimate sheets and folders)
Keep Every File Aligned with a Single Button
ProjectProdigy's Sync Project button keeps your entire project aligned. With a single click, it:
- Writes the project name into key project sheets
- Syncs Project Contacts across RFIs, Submittals, RFPs, POs, and Change Orders
- Updates and rebuilds the Estimate Dashboard
- Pushes dashboard links into estimate files, Weekly Time Sheets, and Daily Reports
A Smarter Estimate System — with CSI Support
Estimates are treated as a first-class system, not loose files.
Automatic Detection
Detects the Estimate Dashboard and finds all estimate sheets — even in nested folders.
Smart Organization
Sorts estimates automatically and maintains proper structure.
Intelligent Linking
Writes dashboard link to each estimate, and project name to each estimate.
Auto-Rebuild
Rebuilds the dashboard on every sync to keep everything current.
This structure fully supports CSI Divisions and Sections, making it ideal for professional estimating workflows.
Built-In Contact Management (No CRM Required)
ProjectProdigy lets you manage all project contacts directly in Google Sheets™:
- Centralized Project Contacts dataset
- Import contacts directly from Gmail™
- Automatically link contacts to RFIs, submittals, POs, and change orders
- Keep ownership, consultants, subs, and vendors in one place
Seamlessly Integrated with DataMate
ProjectProdigy is a core extension of the DataMate ecosystem. It leverages DataMate's strengths:
- Dynamic forms
- Dataset and record management
- Linked dashboards
- Configurable columns and logic
- OAuth-aware Drive™ access
- Production-ready reliability
Together, they transform Google Sheets™ from single-file tools into a connected, multi-file project platform.
Ready for Real Projects on Day One
ProjectProdigy is built for real-world use:
Clean, Modern UI
Professional design that looks and feels polished.
Reliable Dialogs
Avoids common Apps Script issues with robust implementation.
Secure Access
OAuth-aware Drive™ access ensures your data stays safe.
No Prototypes
A solid, tested system — not an experiment.
Ideal for teams that:
- Run projects in Google Sheets™
- Use multiple linked datasets per job
- Want contacts, estimates, and documents in one place
- Need consistent naming, linking, and dashboards
- Want a free alternative to heavyweight PM platforms
- Already use — or plan to use — DataMate
- Prefer spreadsheet flexibility over rigid workflows
Typical users include: construction estimators, project managers, superintendents, small-to-mid-size contractors, and operations teams managing multiple active jobs.
Procore is powerful — but not every project needs an enterprise platform.
If your team already works in Google Sheets™, Procore can feel heavy, expensive, and disconnected from how you actually manage projects. ProjectProdigy offers a simpler alternative.
When Procore Makes Sense
- Large commercial portfolios
- Complex compliance and approval workflows
- Dedicated admins and training budgets
- Enterprise integrations (ERP, accounting, BIM)
Procore is built for scale — and priced accordingly.
When ProjectProdigy Is the Better Choice
- Already manage projects in Google Sheets™
- Want estimates, contacts, and documents in one place
- Prefer flexible spreadsheets over fixed workflows
- Don't need enterprise-level overhead
- Want a free alternative to heavyweight PM software
Side-by-Side Comparison
| ProjectProdigy | Procore | |
|---|---|---|
| Platform | Google Sheets™ + Drive™ | Proprietary cloud platform |
| Setup Time | Minutes | Weeks to months |
| Learning Curve | Minimal (Sheets-based) | Steep |
| Project Structure | Folder-driven | Module-driven |
| Contacts | Built into Sheets, import from Gmail | Separate contact system |
| Customization | Unlimited (formulas, layouts, logic) | Limited to platform rules |
| Data Ownership | 100% yours in Drive | Locked in platform |
| Subscriptions | Free, lifetime | Ongoing, enterprise pricing |
| Best For | Spreadsheet-driven teams | Enterprise organizations |
Procore replaces your workflow. ProjectProdigy organizes it.
ProjectProdigy doesn't force your data into rigid modules. It connects the spreadsheets you already use — estimates, RFIs, submittals, logs, contacts — into a single, synchronized project system.
No contracts. No per-user fees. No vendor lock-in.
If Procore feels like too much platform, ProjectProdigy is exactly enough.
Ready to Organize Your Projects?
Download ProjectProdigy now and start managing your construction projects the way they should be managed — in Google Sheets™.
(Drive OAuth required)